Tips & Support

How to Avoid the Most Common Mistakes

Title Page

• Get the name of your major absolutely correct (e.g., Psychology, not Clinical Psychology).
• The thesis/dissertation title must be in all CAPITAL letters and double-spaced, and the date must be the month and year of your graduation.
• Doctoral candidates: use “dissertation” instead of “thesis” throughout the document.

Front Matter (the section before the text of the thesis)

• Front matter must be numbered with lower case Roman numerals.
• In the table of contents, do not list the title page, committee page, abstract, or vita. Do
  include the list of tables, list of figures, acknowledgements, chapters, references or
  bibliography, and appendices (with titles).
• Chapter titles in the table of contents should match the actual chapter titles in the text.
  Number chapters consistently (e.g., Chapter I, Chapter One, or Chapter 1).
• No signatures should appear in the document (the committee page is not for signatures).
• The committee page should be an exact list of those entered on the eTD submission, but do
  not list any name twice even if a professor has two roles (e.g., advisor and department head).

Page Numbers

• The text must begin on page 1 and be numbered from beginning to end without breaking
  sequence.
• Do not use running headers, and do not embellish page numbers (e.g., -1-, Page 1, 125a).

General Advice

• There should be no blank pages in the thesis/dissertation.
• Submit the format review as early as possible, but do not submit a second format review
  (even if you don’t finish until the next semester, a second format review is not necessary).
• Carefully complete each step outlined in the format review.
• When naming your pdf file, do not use special characters (e.g., /, ?, &), and do not make
  the file name extremely lengthy by using the entire thesis title.
• Doctoral candidates: include a copy of the title page and abstract with the ProQuest/UMI Agreement.
• Remember that, after approval of the final eTD by the Office of Theses and Dissertations,
  no further changes can be made.
• Most importantly, carefully read and follow the Thesis and Dissertation Handbook.

How to Submit a Doctoral Dissertation

• Become familiar with the requirements by reading the Thesis and Dissertation Handbook carefully.
  
• Apply to graduate on LionPATH during the semester in which you plan to graduate. Deadlines for submitting your dissertation can be viewed on the Thesis, Dissertation, Performance, and Oral Presentation Calendar.
• Upload a draft of your dissertation for format review (pdf only) to the eTD website by the specified deadline. Corrections and detailed instructions will be returned to you by email.
• Defend the dissertation and make any changes required by your committee. This can be done either before or after the format review, as long as deadlines are met.
• Review the dissertation one final time to be sure that no further changes are needed. It will not be possible to make corrections after final approval by the Office of Theses and Dissertations. Convert the file into a pdf for eTD submission. If you cannot do this, contact the Office of Theses and Dissertations for assistance.
• Go to the eTD website and upload the final eTD; submit supporting materials to the Office of Theses and Dissertations. (Note: It does not matter if you upload first or submit the materials first.) Supporting materials are: ProQuest/UMI Agreement, Survey of Earned Doctorates, and $95 fee. The fee can be paid at the Payment Section of the Graduate School Thesis and Dissertation Information webpage.
• Await notification of eTD approval by email. If changes are required, you will be notified. Your eTD will be accessible on the eTD website immediately after graduation, unless you have chosen restricted access.

If bound copies are needed, contact any Multimedia & Print Center on campus or you may use an off-campus source. All copies are the author’s responsibility. The Graduate School does not provide copies.

How to Submit a Master's Thesis

• Become familiar with the format requirements by reading the Thesis and Dissertation Handbook.

  Apply to graduate on LionPATH during the semester in which you plan to graduate. Deadlines for submitting your thesis can be viewed on the Thesis, Dissertation, Performance, and Oral Presentation Calendar.

• Upload a draft of your thesis for format review (PDF only) to the eTD website by the specified deadline. Corrections and detailed instructions will be returned to you by email.
• Make any changes required by adviser and/or readers.
• Review the thesis one final time to be sure that no further changes are needed. It will not be possible to make corrections after final approval by the Office of Theses and Dissertations. Convert the file into a PDF for eTD submission. If you cannot do this, contact the Office of Theses and Dissertations for assistance.
• Go to the eTD website and upload the final eTD; and pay $10 thesis fee. The fee can be paid at the Payment Portal.
• Await notification of eTD approval by email. If changes are required, you will be notified. Your eTD will be accessible on the eTD website immediately after graduation, unless you have chosen restricted access.

If bound copies are needed, contact any Multimedia & Print Center on campus or you may use an off-campus source. All copies are the author’s responsibility. The Graduate School does not provide copies.

Format Review

What to submit and how to submit it

The format review is a chance for Office of Theses and Dissertations staff to take a preliminary look at your thesis or dissertation to check for formatting errors. The goal is to ensure that you are following the requirements set forth in the Thesis and Dissertation Handbook.

Please submit as complete a draft as possible, including:

• front matter (title page, committee page, abstract, etc.)
• several chapters
• back matter (references, appendices)

The draft submitted for format review does not have to be the final version, but you must submit more than just a few pages in order to complete the format review requirements.

To submit your file for format review, go to eTD website.

Survey of Earned Doctorates (SED)

Congratulations on completing your doctoral degree!

We request that all research doctorate recipients participate in the Survey of Earned Doctorates (SED).

Conducted annually since 1957, the SED is a census of all individuals receiving a research doctorate from an accredited U.S. institution in a given academic year. It is sponsored by the National Science Foundation and five other federal agencies. The SED collects information on the doctorate recipient’s educational history, demographic characteristics, and post-graduation plans. Results are used to assess characteristics of the doctoral population and trends in doctoral education and degrees.

The ability of the survey to accurately describe doctorate earners depends on obtaining responses from all doctoral degree recipients. Your response affects decisions made for the future generations of doctorate recipients.

How to Participate:

• Register online to participate in the survey. After you register, you will receive a PIN and password as well as the link to the survey.
• Penn State requests verification of survey completion. You can enter up to two email addresses where you would like the notification of completion to be sent to or forward the email notification. Please send all notifications to SED-TGS@psu.edu.

If you have questions related to the SED, please contact 877-256-8167 or email sed@rti.org.

About eTDs

In the fall of 1998, Penn State’s Graduate School, Information Technology Services , Digital Library Technologies, and University Libraries embarked upon an initiative to allow theses and dissertations to be submitted and archived electronically. What began as a pilot project is now required for all doctoral students, and masters students requiring a thesis at Penn State. Joining Virginia Tech, West Virginia University, and other universities across the nation, Penn State has enabled its students to incorporate multimedia formats into their theses/dissertations and to submit them electronically—the final product being easily accessible worldwide.

Electronic theses and dissertations (eTDs) expand the creative possibilities open to students and empower students to convey a richer message by permitting video, sound, and color images to be integrated into their work. Submitting and archiving eTDs helps students to understand electronic publishing issues and provides greater access to students’ research. People from any place on the globe can link directly to eTD collections at Penn State and other universities.

Acknowledgement of Federal Funding

As described in the Research Terms Clarification:

2 CFR § 200.328(see pp. 20-21), all federal funds used in the research and writing of a thesis or dissertation must be explicitly acknowledged in the acknowledgment section of the document, along with a disclaimer indicating that the findings and conclusions do not necessarily reflect the view of the funding agency.